How Much Does a Dance Floor Rental Cost?
Whether you are planning for your wedding, a surprise birthday party, or another event, you may find yourself in the market for a dance floor. After all, every great celebration includes good music and the chance to get up and dance. So, how do you know where to look for a dance floor rental? How much should you budget for this piece of equipment?
First, you’ll need to have a good idea of how your event will look and feel. Do you envision a traditional space for a small crowd? Are you after something unique for a large group, with staging and special effects?
Once you’ve given some thought to the size and features you’d like to see, you’ll be prepared to look for your dance floor rental with purpose. Remember, a memorable event almost always includes dancing. The time you invest in finding the right floor will be worth your effort.
Here are a few things to keep in mind when sourcing and budgeting for a dance floor rental.
Estimate the Size You Need
When researching the cost of a dance floor rental, one of the first things you’ll need to estimate is the number of people you expect at your event. While not every song will get your whole group on the dance floor, it’s best to plan for those one or two songs that could get the entire crowd moving.
Let’s say you’re planning an epic birthday party for a loved one. You’ve sent out 100 invitations to family and friends. You’ve heard back from most and expect 80 guests for the party. For 80 to 100 people, you should plan on having a dance floor of 180 square feet, with dimensions of 12 feet by 15 feet.
For a smaller event, perhaps an anniversary party or a retirement celebration, you might only expect 50 or fewer guests. You will need 100 square feet of flooring for this dance floor, which amounts to 9 feet by 12 feet of space.
Larger groups may require dance floor rentals of 270, or even 380, square feet. Of course, if you’ve finalized your event venue, you may find yourself limited by the amount of room available.
Once you have the size of your dance floor figured out, you’ll need to select a style you like. Flooring style will also have an impact on the cost of your dance floor rental. Let’s have a look at a few options.
Choose the Right Style for Your Event
Many first-time event planners are surprised to learn how many style options are available for dance floor rentals. With different looks, materials, and technology available, it is almost impossible to talk about the cost of a dance floor rental without first determining the style of flooring you want.
Let’s start with the basics. If your event will be held in a space with a traditional feel, you may be interested in a classic parquet wooden dance floor, which will blend in nicely with your surroundings. A solid white dance floor, on the other hand, can elevate almost any space, adding lightness and a touch of sophistication.
Another style option is a ballroom-inspired checkered black and white floor. This classic look elevates the entire room, adding movement and grace to your event space. If you prefer a more modern approach, you might love light-up flooring, which has become popular for weddings, birthdays, and other events. This flooring uses LED lights – either in color or in classic white – to create a mesmerizing, starlit effect.
Whether you’re after timeless appeal or a modern hint of elegance, the style of your dance floor can change the entire feel of your event. It’s no wonder the decision requires some careful thought. As the materials and technology have different price points, your choice will have an impact on your budget.
As you consider different styles for your event, it’s a good idea to pick two or three options to ensure you have room in your budget for the flooring you’ll require. Given the variations in size and style, you can expect to spend $750-2200 on your dance floor rental.
Just as you would expect to bundle certain services to save money, it makes sense to bundle event-related services that you’ll need for your special day. In other words, rather than use one vendor for a dance floor rental and another for lighting and staging, you’ll likely find a better deal if one trusted vendor can provide multiple services.
As you think about the services that might work alongside a dance floor rental, consider everything from uplighting and customized monogram artwork to sparklers, clouds, and A/V equipment. Each of these enhancements can help to define and elevate your event; they can highlight a specific moment or take the entire evening to a new level.
An added benefit of bundling services is that you have fewer vendors to contact, evaluate, and manage. Given that event planning takes time and effort, bundling services is a great way to save time and effort.
What to Look for in a Vendor
As you explore dance floor rental companies, there are a few things you’ll want to keep in mind. First, you want to start with an experienced company with great reviews. Make sure you do your homework and find a team that you can trust.
You also want to find a dance floor rental that uses high-quality materials. These will not only look great but will also provide a safe, reliable environment for your guests to have fun. Finally, you’ll want to find a team of professionals who know how to elevate an event from ordinary to elegant.
Let’s face it, every great event includes the offer to dance. Nothing says ‘celebration’ quite like a hopping dance floor. As you prepare for your big event, you want a partner that is more than a dance floor rental vendor. You want a team that can offer bundled services and enhancements to bring your party to life. With the right partnerships, you can plan your event with confidence and peace of mind.
When you’re exploring the cost of renting a dance floor for your event, remember to be prepared with an estimated size of your group and some ideas about the style and materials you might prefer. Beyond these factors, your costs will vary, depending on any enhancement services you might like to add on. Generally, you can plan to spend in the range of $750 to $2200 for your dance floor rental.
At Pro DJ Services, we look forward to working with you to create an unforgettable event. You can relax and enjoy the experience, knowing that we will provide the equipment, the experience, and the fun. We bring just the right energy to your event, with years of experience and unmatched professionalism.
Serving Detroit and Southwest Michigan, we are proud of the awards and recognition we have received. Whether you are looking for dance floor rentals, wedding DJ services, photo booth services, videography, photography, or something else, we’re ready to elevate your special day with equipment, experience, and luxury-level enhancements. Contact us to find out more.